Academic Course Application Process

This Application Process Information is designed to provide all participating personnel with information concerning how a place on the academic courses at TLP is allocated and what is required during the application process.

Please ensure you have read the following before applying for a course:

Security clearance

Please note that a prerequisite for TLP course participation is a valid NATO SECRET security clearance. Participants should provide TLP Admin with a copy of their clearance by e-mail as part of the registration process, exceptionally these may be presented on the first day of the course. Failure to do so will result in exclusion from the course. The participation of Non-MoU participants needs to be requested 8 weeks prior to the start of the requested course, and if granted (4 weeks), might include certain restrictions.

Language proficiency

For all Academic courses a language proficiency level in English of SLP 3-3-2-2 or higher (i.a.w. STANAG 6001) is mandatory. English SLP certificates or confirmation of the appropriate standard in English, must be passed to TLP Admin during registration.

Course application

The application process is carried out via national POCs for TLP academic courses (exception: A3-HQ AC Ramstein = POC for personnel assigned to NATO).  The National POC will request, directly to the Chief of the Academic & Doctrine Branch, the desired slots. Course nomination will be confirmed 4 weeks prior to the beginning of the course. TLP will not accept any application unless approved by the National POC.

Slot allocation

Each of the TLP MoU nations (BEL, DEN, DEU, FRA, GRC, ITA, NLD, ESP, GBR, USA) is assigned a minimum number of places, based on the annual national participation share. MOU nations may apply for more places on a course-by-course basis and these may be granted if other nations do not fill their allocation. Non-MoU nations will also be invited to participate, and may be allocated places once all MOU nations’ requests are satisfied. The max number of participants is set at 40, apart from the Intel Course which is limited to 27.

 

Participation request

Five (5) full weeks prior to the start of each course, all National POCs should confirm to the Chief of the Academic & Doctrine Branch, the number of slots requested for the respective course. For the COMAO course, national requests must include details about a participant’s course role IAW the below registration section. The COMAO course is carefully balanced to ensure appropriate numbers of participants in specified roles, therefore, national requests may not always be granted.

NOTE COMAO: TLP cannot accept more than 4 GCI/AEW participants per course due to Synthetic C2 position limitations. Late requests for slots, or requests that are missing participant role or type of aircraft, will be put on a reserve list and cannot be guaranteed acceptance / attendance.

Course confirmation

Four (4) full weeks prior to the start of the course TLP will confirm:

  • If the course can be conducted based on participation requests and instructor availability, or if additional participants are needed.
  • Acceptance or rejection of participation requests.
  • If additional requests can be submitted.

Course Cancellation

The course may be cancelled if the number of participant applications is below the required minimum. The minimum number of participants is 12 (this may vary for the COMAO Course depending on participant roles). The decision to cancel will be made no later than 4 full weeks prior to course start date. Only in extreme circumstances will TLP cancel a course inside of 4 weeks prior to the course start date.

Do not book your travel arrangements until the course is confirmed, and you as a participant, have been accepted via the registration process.

Participant registration

No later than two (2) weeks prior to the start of the respective course, individual participants must submit the registration form, available on the TLP webpage. TLP will respond with a confirmation / rejection message to the e-mail indicated in the submission. This information is essential to facilitate the application for base access passes, and to commence the billeting accommodation process. TLP reserves the right to deny access to a course if course participation was not requested in time, or if registration has not been completed at least 2 full weeks prior to the course commencing.  Course syllabi can be viewed via the TLP webpage.

When confirmation is received you can book your travel and then follow the Academic courses joining instructions.

Additional information about the application process.

Course Fee

Academic courses are free of charge for MoU nation participants; non-MoU nations receive academic courses free of charge according to the number of flying slots purchased for the respective year and nation. All other participants are obliged to pay a course tuition fee of 600 Euros per attendee, per week. This fee covers the accommodation at the TLP billeting facilities during TLP academic courses and course totals are summarized below:

COMAO Synthetic    1200 Euro
INTEL                          1200 Euro
SUPPORT                   1200 Euro
PR/CSAR                     1200 Euro

Meals, transportation costs, or any other expenses are not included in the above fee.

Academic course fees can only be paid by wire transfer: Each nation will provide a shipping address and a billing address to the TLP Financial Office which will send the invoice and instructions for payment to each nation for the full course fee.

Due to new Spanish regulations, transfer payments from individuals or cash will not be accepted.

Apart from tuition fees, all participants are obliged to pay a refundable but mandatory deposit of 15€ for their accommodation room key, and a mandatory refundable 10€ for security card and a voluntary non-refundable 5€ fee for coffee. Therefore, it is important for course attendees to have an adequate amount of Euros on hand on the day of arrival (one ATM available on base, numerous ATMs are available in Albacete).

Additional information for the COMAO Synthetic course

TLP routinely has strong demand for attendance on the COMAO Synthetic course. In order to conduct the course missions and assure the overall success of the course, the participation of a certain number of fast jet aircrew is essential. Therefore, during the application process, TLP will ensure an appropriate course composition. Accordingly, the following information is required:

  • Last name of participant (for us to link the slots with the booking form)
  • Participant’s role (occupation) according to the following listing:

o Fast jet Multirole
o Fast jet A-G
o Fast jet A-A
o Fast jet SEAD
o Fast jet RECCE
o TAT
o HELO
o INTEL
o GCI/ AEW
o Other (detailed)

If an overbooking of a particular role occurs, the ACAD Chief will liaise with National POCs to amend the participant mix to ensure a more balanced composition of participants.